Become An Exhibitor


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Become An Exhibitor

Thank you for your participation in the 2019 Technology Exploration Conference, Powered by ASAE (TEC), Be sure to save the date for the 2020 edition of TEC next December 8–9.  Once again we will be in downtown Washington DC at the Walter E. Washington Convention Center.

The 2019 Technology Exploration Conference, Powered by ASAE (TEC) is your chance to connect with the influencers and decision makers from a focused and targeted audience within the association community. Meet with users who are looking to improve their knowledge and explore their organization's productivity thorough the technology solutions your company can provide.

Join the 2020 Technology Exploration Conference Interest List

Save The Date for the 2019 Technology Exploration Conference (TEC19) in Washington, DC!

December 3-4, 2019
Pre-conference programs on December 2
Walter E. Washington Convention Center, Washington, DC
Looking for general statistics on the types of attendees Technology Exploration Conference attracts?

For a quick at-a-glance on 2018 attendees, check out the following demographics:

  • 77% of 2018 attendees were final decision makers or had significant influence over their companies buying decisions.
  • 61% of our attendees have had 10+ years of experience in the technology field.

For a more in-depth look at the conference, download and peruse the 2018 Exhibitor Prospectus. We are confident you will find a wealth of information included to help you make an informed decision about participating. It contains pertinent information such as the attendee profile, schedule-at-a-glance, opportunities for additional visibility onsite and much more!

Click here to review ASAE's exhibitor agreement.

Online Booth Selection Lottery Key Dates:
Lottery Invitation to RSVP (sent to past exhibitors and interest list): July 3, 2019
Lottery RSVP Deadline: July 22, 2019
Lottery - Online Booth Selection: July 25, 2019
General Exhibit Sales Open: July 29, 2019

2019 Exhibit Booth Rates

Booth Size Post–Lottery Pricing
  Member Non-Member
Shared* $1,775 $2,275
10x10 Inline $3,100 $3,600
10x10 Corner $3,300 $3,800
10x20 Inline $6,200 $7,200
10x20 Corner $6,400 $7,400
20x20 Island $12,900 $14,900
20x30 Island $18,900 $22,400

*Cost is per company. Contracts for shared booths must be submitted together.  It is up to the exhibitor to find a company to share their booth with. For larger booths, please multiple the price by the number of booths.

Additional Industry Partner Opportunities at Technology Exploration Conference (TEC)
Along with our standard visibility upgrades, ASAE will also be offering additional new ways for your company to become more engaged and showcase your brand. We will be announcing our selection of Industry Partner Opportunity upgrades soon.

Please Note: These upgrades can only be purchased along with a booth reservation.
All contract submissions must be accompanied with at least the minimum required 50% deposit of your total booth fees. Exhibitors will then have 45 days to submit final payments for remaining balances. You will have the ability to use a major credit card (MC, Visa, AMEX, Diners Club, and Discover are gladly accepted!), or for those needing to pay by check, simply select "Send Invoice" on the payment page of the online contract submission.

What Your Exhibit Booth Includes:

  • 7" x 44" identification sign
  • 8' pipe and drape back wall with 3' side rails
  • Two complimentary exhibitor full-conference registrations with the option to
    purchase one (1) additional full-conference registration for $999 each.
    Includes access to all education sessions and the evening reception to network
    with prospects
  • Access to the Business Connection Lounge (BCL)—the perfect place to host
    one-on-one appointments and give product demos
  • Searchable listing on the official conference website & mobile app, with a link to your company’s website right from the interactive Exhibit Hall. Your listing includes a 25-word company description and a choice of up to two (2) product categories
  • 2019 “WE’RE EXHIBITING” web sticker to use in your marketing collateral and
    post on your organization’s website
  • Pre and post-show attendee mailing lists to promote your participation

Please Note: Carpeting (required), electrical, WiFi, etc. are not included with the purchase of your booth space. These services can be ordered through the show's service kit
Cancellation/Downsizing of Booth Space Policy:

All requests for cancellation or reduction of exhibit space must be made in writing and shall become effective upon receipt by ASAE. Due to the difficulty of determining and detailing the losses which would result from cancellation of exhibit space, Exhibitor agrees to pay the following as liquidated damages (and not as a penalty) if Exhibitor cancels its exhibit space: If written notice of cancellation is received by ASAE on or before September 9, 2019, a full refund, less a $150 administrative fee will be granted; after September 9, 2019 but on or before October 7, 2019, ASAE will retain or shall be owed a cancellation fee equal to 50% of the total exhibit fee plus a $150 administrative fee; if written notice of cancellation is received by ASAE on or after October 8, 2019, ASAE will retain or shall be owed a cancellation fee equal to 100% of the total exhibit fee. The above cancellation fee terms shall apply regardless of the execution date of this Agreement and regardless of any re-sale of booth space cancelled by Exhibitor.

If exhibit booth space is reduced, a fee equal to 20% of the difference in cost between the originally assigned exhibit space and the cost of the reduced exhibit space requested will be charged if written notice is received by ASAE on or before September 9, 2019; if written notice is received after September 10, 2019 but on or before October 7, 2019, a fee equal to 50% of the difference in cost between the originally assigned exhibit space and the cost of the reduced exhibit space requested will be charged. Commencing October 8, 2019, Exhibitors requesting reductions in space will not receive a refund for any difference in cost. Furthermore, ASAE has full authority to relocate any exhibitor after downsizing of space.

If you have any questions or concerns, please email us at: or call us; 202.626.2805.